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Board of Selectmen — June 8, 2026

Routine approvals dominated but were offset by an off-agenda decision on meeting times and a partially addressed public concern over the Sanborn Hill pit site.

Date Monday, June 8, 2026 Public comments 2 Decisions 10 Lively
📄 Agenda 📄 Minutes

Public ⁠impact

Issues from this meeting with documented community impact.
01

Town Clerk office hours reduction

Thursday evening hours eliminated due to low usage and staff safety concerns Affected: Residents who use Thursday evening in-person services
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What was discussed

Staff reported rare foot traffic 6-7pm Thursdays and growing incidents of volatile individuals; most services available online or via drop box.

What happened

Board approved new hours Mon/Tue/Thu 9am-4pm effective July 6.

What's next

Possible future adjustment of Selectboard meeting time to 4pm

service reduction
02

Zoning and Health Violations enforcement

Multiple cases pending Superior Court hearings on June 24 with continued monitoring Affected: Property owners with ongoing violations including culvert, ADU, and short-term rental cases
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What was discussed

Zoning/Health Officer presented eight active violations and court actions; board discussed specific enforcement steps for Cloutier and Prime cases.

What happened

Report accepted unanimously.

What's next

Warren George appearance June 22; Tim Bray to complete septic evaluator certification

zoning change

Decisions ⁠logged

Every recorded vote, with timestamps and dissents.
Approve MVST excavator/culvert work on Class VI roads with Road Agent consultation requirement
Motion by Don Hill, seconded by Erin Meding
Unanimous
00:00
Accept Zoning/Health Officer report
Motion by Erin Meding, seconded by Don Hill
Unanimous
00:00
Accept May 11 minutes
Motion by Don Hill, seconded by Jen Roberts
2-0 (Erin abstained)
00:00
Accept May 26 minutes
Motion by Erin Meding, seconded by Don Hill
Unanimous
00:00
Approve VC3 IT services proposal
Motion by Don Hill, seconded by Erin Meding
Unanimous
00:00
Establish Playground Trust Fund with $20,000 anonymous donation
Motion by Don Hill, seconded by Erin Meding
Unanimous
00:00
Change Selectboard meetings to 4pm starting June 22
Motion by Jen Roberts, seconded by Don Hill
Unanimous
00:00
Allow KRHS Alumni sandwich board on town property
Motion by Erin Meding, seconded by Don Hill
Unanimous
00:00
Approve two tax abatements per assessor recommendation
Motion by Don Hill, seconded by Erin Meding
Unanimous
00:00
Enter and exit non-public session under RSA 91-A:3, II(e); seal minutes
Motions by Jen Roberts / Erin Meding
Unanimous roll call
00:00

Topics ⁠discussed

Click a topic to expand quotes and full context.
00:00 Kindness Kupboard Food Pantry Proposal

Amber Ruggles presented a proposal for an anonymous community food pantry (Kindness Kupboard) on the Andersons' current-use property.

Speakers: Amber Ruggles, Jen Roberts, Tim Bray
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What was discussed

Need identified at FEED Kearsarge summit; fully anonymous give-and-take model with no data collection. Board noted need to check current-use tax status with assessor George Hildum, zoning/site plan requirements, and whether the entity should be a charity or 501(c)(3).

What happened

Board commended the effort and directed applicants to consult assessor and zoning coordinator; no formal approval yet.

What's next

Applicants to contact George Hildum and Tim Bray; possible Planning Board consultation.

00:00 Town Clerk Office Hours Change

Annika Munholand proposed shortening Thursday evening hours due to low usage and safety concerns.

Speakers: Annika Munholand, Jen Roberts
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What was discussed

Rare foot traffic 6-7pm Thursdays; growing incidents of volatile individuals mistreating staff; most transactions doable online or via new drop box.

What happened

Board supported new hours: Mon/Tue/Thu 9am-4pm (closed noon-1pm) effective July 6.

What's next

Implementation July 6; possible future adjustment of Selectboard meeting time to 4pm.

00:00 MVST Class VI Road Work Request

Ed Shank requested permission for Mascoma Valley Snow Travelers to use excavator on Class VI roads/snowmobile trails and install a culvert.

Speakers: Ed Shank, Don Hill, Erin Meding
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What was discussed

Work would improve trails for both MVST and SRKG; map provided. Board required consultation with Road Agent before any work.

What happened

Motion to approve with Road Agent caveat passed unanimously.

What's next

Ed Shank to meet with Road Agent.

00:00 Zoning/Health Officer Report & Violations

Tim Bray presented permits issued, short-term rental status, and multiple ongoing zoning and wetland violations.

Speakers: Tim Bray, Erin Meding, Jen Roberts
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What was discussed

Detailed updates on eight violations including culvert issues, ADU violations, STR non-compliance, and court actions; several cases pending Superior Court hearings on June 24.

What happened

Report accepted unanimously; Board discussed specific enforcement steps for Cloutier and Prime cases.

What's next

Warren George to appear June 22; continued monitoring and court proceedings; Tim to complete septic evaluator certification.

00:00 IT Services Contract with VC3

Board reviewed and approved switching to VC3 for IT support after employee consultations.

Speakers: Don Hill, Erin Meding
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What was discussed

$2,000 one-time onboarding fee offset by lower monthly rate; quarterly review meetings included; full inventory to be performed.

What happened

Motion to accept VC3 proposal passed unanimously.

What's next

Onboarding process to begin.

00:00 Playground Expendable Trust Fund

Board approved establishment of the Springfield Playground Revocable Trust Fund with anonymous $20,000 donation.

Speakers: Don Hill, Erin Meding
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What was discussed

Minor revisions made per treasurer request including sunset planning; donations accepted via check notation.

What happened

Motion to accept donation and establish fund passed unanimously.

What's next

Community donations encouraged; playground project proceeds.

00:00 Selectboard Meeting Time Change

Board voted to move future meetings to 4pm to accommodate staff safety and schedules.

Speakers: Erin Meding, Jen Roberts, Don Hill
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What was discussed

Aligns with new clerk hours and long meetings; public attendance still encouraged.

What happened

Motion passed unanimously; effective June 22.

What's next

New start time begins June 22 meeting.

Controversy & ⁠dissent

Where the board, the community, or the agenda diverged.

Potentially controversial issues

01

Sanborn Hill Road pit activities

Residents reported heavy equipment inflows with no outflows after a zoning permit for home/garage/septic, raising questions of unauthorized dumping or commercial use on the site; two residents spoke and the board acknowledged prior calls.
Board position: Acknowledged awareness and ongoing information gathering without committing to a timeline or specific investigation.
medium concern
02

Selectboard meeting time change

Decision to permanently move meetings to 4pm was made without appearing on the published agenda, limiting residents' ability to prepare or comment in advance.
Board position: Approved the change to align with new clerk hours and staff safety.
medium concern

Split votes

Accept May 11 minutes
2-0

Community vs. board tension

Action ⁠items

Who owes what, by when.
Contact Elizabeth Harper for Lake Sunapee Watershed funding information for septic repairs
Assigned: Erin Meding · Due: Prior to next Board of Health meeting
Convene Board of Health adjunct meeting to develop septic inspection guidance and options after completing evaluator certification
Assigned: Tim Bray · Due: After Thursday practical exam
Meet with Road Agent regarding Class VI road and culvert work
Assigned: Ed Shank · Due: Before commencing work
Follow up with Tanya Prime on life safety check and septic information
Assigned: Jen Roberts · Due: Ongoing monitoring

Notable ⁠statements

Safety of staff has become a growing concern with several instances of volatile people mistreating staff — Jen Roberts · Discussion of clerk office hours and building security 00:00

Member ⁠positions

11 issues · 2 explicit · 16 inferred
Jen Roberts
Chair
Present
Accept May 11 minutes YES ✓
Change Selectboard meetings to 4pm starting June 22 YES ✓
Enter and exit non-public session under RSA 91-A:3, II(e); seal minutes YES ✓
MVST Class VI Road Work Request YES ~
Accept Zoning/Health Officer report YES ~
Accept May 26 minutes YES ~
Approve VC3 IT services proposal YES ~
Establish Playground Trust Fund with $20,000 anonymous donation YES ~
Allow KRHS Alumni sandwich board on town property YES ~
Approve two tax abatements per assessor recommendation YES ~
Town Clerk Office Hours Change ✓
Supported new hours due to low usage and staff safety concerns
Erin Meding
Vice Chair
Present
Accept May 11 minutes ABSTAIN ✓
MVST Class VI Road Work Request YES ✓
Accept Zoning/Health Officer report YES ✓
Accept May 26 minutes YES ✓
Approve VC3 IT services proposal YES ✓
Establish Playground Trust Fund with $20,000 anonymous donation YES ✓
Allow KRHS Alumni sandwich board on town property YES ✓
Approve two tax abatements per assessor recommendation YES ✓
Enter and exit non-public session under RSA 91-A:3, II(e); seal minutes YES ✓
Change Selectboard meetings to 4pm starting June 22 YES ~
Donald Hill
Member
Present
Accept May 11 minutes YES ✓
MVST Class VI Road Work Request YES ✓
Accept Zoning/Health Officer report YES ✓
Accept May 26 minutes YES ✓
Approve VC3 IT services proposal YES ✓
Establish Playground Trust Fund with $20,000 anonymous donation YES ✓
Approve two tax abatements per assessor recommendation YES ✓
Change Selectboard meetings to 4pm starting June 22 YES ✓
Allow KRHS Alumni sandwich board on town property YES ✓
Enter and exit non-public session under RSA 91-A:3, II(e); seal minutes YES ~

Positions marked ~ are inferred from context and may not reflect the member's explicitly stated position. UNCLEAR means the vote was split but the record did not name how this member voted — it is not a “yes.”

Public ⁠comment

What residents said — verbatim, with timestamps.
2
Total speakers
0
Addressed
1
Partial
0
Not addressed
Keith Cutting and Susan Cutting
Partial
Keith and Susan Cutting reported that the pit at the end of Sanborn Hill Road has been sold and a zoning permit issued for a home, garage, and septic system. They expressed concern over a constant stream of tractor-trailer loads of old dump trucks, fire trucks, and equipment entering the site with nothing appearing to leave, requesting the Board investigate the activities. Key concern
Investigation of potential unauthorized activities or dumping at the Sanborn Hill Road pit site
Board response
Jen stated the Board has received similar phone calls, is aware of the situation, and is gathering more information
Board acknowledged awareness and prior reports but did not commit to a specific investigation or timeline during the meeting

Accountability ⁠flags

Documented procedural gaps. Each item links to its source.

Agenda items not discussed

Topics discussed — not on agenda

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Report composed by grok-4.3, grok-4.20-0309-reasoning · analyzed 2026-06-21.