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Board of Selectmen — August 26, 2024

Amherst Board weighs 'soil capping' for PFAS contamination as ARPA funding deadline looms.

The meeting was professional but featured high-stakes discussions regarding environmental contamination and the efficient use of expiring federal funds.

Date Monday, August 26, 2024 Duration 2.7h Speakers 8 Public comments 4 Decisions 13 Lively

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Ask MeetingWatch answers from this meeting’s report, transcript, and records — with linked sources.

Summary AI-generated to surface controversy & community impact without bias — always verify against the actual meeting before relying on it.

During the August 26th Board of Selectmen meeting, several high-priority issues were discussed that directly impact the long-term safety and finances of Amherst residents.

Of primary concern is the ongoing PFAS investigation at the fire station. The current plan discussed by the Board involves "capping" contaminated soil and potentially relocating the leach field. While officials argue this is a viable strategy, the community's concerns regarding the long-term effectiveness of capping—and whether shifting federal safety standards might render this solution obsolete—remain unresolved. This is a high-stakes environmental and financial issue for our town.

Additionally, the Board is racing against a deadline to spend remaining ARPA funds before they expire at the end of the year. The goal is to use these funds for PFAS remediation to minimize the direct impact on taxpayers, but the town must also balance this against needs for road construction and payroll.

Finally, while the Board approved the purchase of two new police cruisers, the Police Chief’s update revealed deeper structural vulnerabilities, including aging dispatch infrastructure, training gaps, and staffing retention challenges. We will continue to monitor how the town addresses these critical public safety and environmental needs.

Aug 26, 2024 2.7h long 8 speakers 4 public comments 13 decisions Lively
Notable statements Drag to browse

“We have been very conservative with our ARPA fund so that we would be able to fund this, and it would not have any impact on the taxpayer.”

— Unidentified speaker · Discussing the funding of the PFAS remediation project. ▶ 30:30

“There be no new initiatives that we're going to put on that will require money to be put to the fiscal year 26 budget... the new people coming in should be able to, if they want to do new projects, they should be able to think about that themselves.”

— Unidentified speaker · Explaining the decision to limit new initiatives in the upcoming strategic plan due to upcoming leadership changes and budget constraints. ▶ 41:23

“I'm happy to report that we have started [the state accreditation program] and we are well underway.”

— Unidentified speaker · Discussing progress toward professional standards and accreditation for the police department. ▶ 1:03:01

“I think it's one of the things that we ought to look at whether similar accreditation programs are available for our other departments.”

— Speaker B (Bill) · Commenting on the Police Department's progress toward state accreditation. ▶ 1:39:07

“The grading matrix... is only a 58% difference between the dispatcher... and the assistant coordinator... I don't think that the grading right now for those two positions is sufficient to sort of have people setting their sights on developing to that level.”

— Speaker C (Police Chief) · Discussing pay compression and retention issues within the communications/dispatch department. ▶ 1:26:39

“The Dodge Charger has been phased out... due to higher maintenance costs and less durability compared to the Durangos.”

— Unidentified speaker · Explaining the reasoning behind the cruiser bid selection. ▶ 2:15:37

“If we get a grant and that the state requires us to use something other than [the budget], we would need to know in advance... by the beginning of November.”

— Unidentified speaker · Addressing the tight timeline for spending ARPA funds. ▶ 2:24:00
This meeting — choose a section

Public ⁠impact

Issues from this meeting with documented community impact.
What was discussed

High-cost remediation project involving soil capping and potential leach field relocation.

What was discussed

Significant updates to equipment, body camera implementation, and dispatch communication systems.

Topics ⁠discussed

Each topic expands to quotes and full context.
Speakers: Unidentified speaker
What was discussed

Sanborn Head provided an update on the PFAS investigation at the fire station, discussing soil and groundwater contamination, potential remedial alternatives like soil capping and leach field relocation, and projected costs.

Speakers: Unidentified speaker
What was discussed

The Town Moderator introduced the newly organized Ways and Means Committee for the -1 budget year, including the election of officers.

Speakers: Unidentified speaker
What was discussed

The Amherst Fire Rescue Association presented a donation of a new Swiftwater rescue boat and motor valued at $12,818 to the town.

Speakers: Unidentified speaker
What was discussed

The department presented its strategic plan for the upcoming fiscal year, noting upcoming leadership changes and a focus on stability and efficiency rather than new expensive initiatives.

Speakers: Unidentified speaker
What was discussed

The Police Chief presented an update on department strengths (hiring, investigations), weaknesses (training, retention, aging equipment), and goals including state accreditation, increased transparency through body cameras, and enhanced traffic safety via a new role/strategy.

Speakers: Unidentified speaker
What was discussed

The Chief discussed challenges with employee retention, the need for updated policy manuals, and infrastructure needs including new consoles and radio tower replacement.

Speakers: Unidentified speaker
What was discussed

The Town Administrator provided updates on the Thorton's Ferry 1 waterline project and Comcast franchise fee revenue.

Speakers: Unidentified speaker
What was discussed

Discussion regarding a potential $50,000 budget-neutral switch to move the recreation program coordinator's funding from the general budget to the O2 account.

Speakers: Unidentified speaker
What was discussed

Brief updates on the Merrimack Valley trucking ordinance and the Hawker and Peddler ordinance review.

Speakers: Unidentified speaker
What was discussed

Update on negotiations with the School Administrative Unit, including a discussion on a proposal to move the maker space from the middle school to the high school.

Speakers: Unidentified speaker
What was discussed

Discussion on the status of the tower truck plan and the timeline for receiving updates from Tom Quinn.

Speakers: Unidentified speaker
What was discussed

Discussion regarding the use and timeline for spending remaining ARPA funds before the end of the year, including potential use for payroll or road construction contracts.

Speakers: Unidentified speaker
What was discussed

Review of bids for two new Dodge Durango police cruisers, noting a preference for Northwest Hills Chrysler Dodge Jeep Ram due to price and equipment integration.

Speakers: Unidentified speaker
What was discussed

Proposal to hire an Executive Assistant for the Community Development office.

Speakers: Unidentified speaker
What was discussed

Proposal to hire a full-time Driver/Laborer for the Department of Public Works.

Speakers: Unidentified speaker
What was discussed

Discussion on how to respond to state inquiries regarding the funding of ongoing operation and maintenance costs for a proposed solar project.

Speakers: Unidentified speaker
What was discussed

Approval of the annual summary evaluation and the list of tax-exempt properties, including one late charitable institution.

Controversy & ⁠dissent

Where the board, the community, or the agenda diverged.

Potentially controversial issues

01

PFAS Remediation at Fire Station

The investigation involves soil and groundwater contamination ('forever chemicals'), which poses significant environmental and health concerns, along with significant financial implications for the town.
Board position: The board signaled a commitment to managing the issue through a 'capping' strategy and intends to use ARPA funds to minimize taxpayer impact.
high concern
02

ARPA Fund Usage and Deadlines

The town must spend remaining ARPA funds by year-end. There is tension regarding how to allocate these funds (e.g., payroll vs. road construction) and ensuring remediation projects are fully documented before the deadline.
Board position: The board is moving toward using funds for PFAS remediation to avoid direct taxpayer impact, but is operating under tight timelines.
medium concern

Community vs. board tension

Public ⁠comment

What residents said — verbatim, with timestamps.
4
Total speakers
9
Addressed
0
Partial
0
Not addressed
Bill Stoughton
Addressed
Inquired about whether the PFOS exceedances were being measured against state or new federal standards. He also expressed concern about whether the remediation process might change if federal thresholds become even lower in the future. Key concern
Impact of changing federal PFAS standards on current remediation plans and future costs.
Board response
The consultants (Sanborn Head) and the Board Chair provided detailed explanations regarding the difference between state and federal standards and how the proposed 'cap' would address future changes.
The consultants provided technical answers to all his specific questions regarding standards, mitigation, and costs.
Bill Stoughton
Addressed
Asked several questions regarding the cost estimates provided by the consultants, specifically questioning why the estimate had increased from $343,000 to $450,000. He also inquired about the annual maintenance costs and the timeline for using ARPA funds. Key concern
Budget accuracy, contingency planning, and meeting the December 31st ARPA deadline.
Board response
The consultants explained the increase in scope and contingencies, and confirmed the strategy to meet the ARPA deadline by preparing documents in parallel with state reviews.
Every specific question regarding costs, septic connections, and the ARPA deadline was answered by the project consultants.
Unidentified speaker
Addressed
Shared historical context regarding his time in the fire department and the previous use of AFFF foam. He expressed concern about the long-term migration of contaminants and whether more wells would need to be replaced in the future. Key concern
Long-term contaminant migration and future impacts on drinking water safety.
Board response
The consultants explained the concept of dilution and how the proposed cap would stop the addition of new mass to the plume.
The consultants provided a scientific explanation for why the plume is expected to stabilize and dilute once the source is capped.
Unidentified speaker
Addressed
Expressed a summary understanding that PFAS are 'forever chemicals' that can only be managed via capping or excavation. She also questioned if the cap would remain effective if federal limits were lowered further. Key concern
Long-term efficacy of the capping strategy.
Board response
The consultants confirmed that the cap covers both direct contact risk and the leaching pathway, making it resilient to lower regulatory thresholds.
The board chair's question was addressed directly by the technical experts.
Bill Stoughton
Addressed
Asked about the physical composition of the proposed cap and whether the surface could still be used for activities like parking. Key concern
Functionality and maintenance of the capped area.
Board response
The consultants clarified it would be standard asphalt and could be used for parking provided it is maintained and not disturbed.
The technical team provided specific details on the material and usage restrictions.
Unidentified speaker
Addressed
Inquired about how rainwater would be handled on the new impervious surface and whether the new septic/leach field would have the capacity to handle the increased flow. Key concern
Stormwater management and septic system capacity.
Board response
The consultants explained the use of stormwater features/grading and noted that the town is already investigating the capacity of the police station connection.
The consultants addressed both the hydraulic capacity and the drainage design.
Bill Stoughton
Addressed
Asked whether the body camera system has encountered issues with data storage or the volume of 'ones and zeros' generated. Key concern
Digital infrastructure and data management for police body cameras.
Board response
The Police Chief explained the transition to cloud-based management and the current process for handling video evidence for court cases.
The Chief provided a detailed response regarding storage, cloud usage, and the legal discovery process.
Unidentified speaker
Addressed
Asked how many other departments are currently utilizing the state accreditation program mentioned by the Police Chief. Key concern
Prevalence and industry standards of the accreditation program.
Board response
The Police Chief provided an estimate of the number of participating agencies and discussed the workload involved.
The Chief answered the question regarding the adoption of the program by other agencies.
Unidentified speaker
Addressed
Expressed frustration regarding poor cell service in the area and suggested that a company should install equipment on the existing tower to resolve the issue. Key concern
Lack of reliable cell service.
Board response
This was raised during the 'New Business' section where the Town Administrator noted that inquiries regarding cell service (self-service) are already being investigated and moving forward.
While not a direct response to the speaker's exact words, the board confirmed via the Administrator that cell service projects are an active item on the agenda.

Decisions ⁠logged

Every recorded vote, with timestamps and dissents.
Accept the donation of the Swiftwater rescue boat and motor from the Amherst Fire Rescue Association.
The donation is valued at $12,818 and will be added to the AFR assets.
Approved (5-0)
Award police cruiser bids to Northwest Hills CDJR.
Purchase of two Dodge Durango cruisers for $42,051 per unit, totaling $86,103.60.
5-0
Hire Linnet Brand as Executive Assistant for Community Development.
At Grade 12 Step 3, $31.34/hour ($65,187.20 annually).
5-0
Hire Jacob Keyweather as DPW Driver/Laborer.
Grade 4 Step 1, $22.92/hour, effective September 9, 2024.
5-0
Authorize response to the state regarding the Municipal Solar Grant Program.
Preference is to use budget funds for O&M; if state requires otherwise, the board commits to putting a $12,000 capital reserve fund for solar O&M on the ballot, contingent upon receiving the grant.
5-0
Approve 2024 MS.1 Summary Evaluation Report.
As recommended by the Assessor.
5-0
Approve 2024 List of Tax Exempt Properties.
Includes an adjustment to add one charitable institution that filed late due to oversight.
5-0
Approve August 12th minutes.
Approved as submitted.
5-0
Approve June 28th, 2024 minutes.
Approved after corrections for previous errors.
5-0
Approve firearms sale license for Amherst Shooting Supply.
Approved as submitted in the package.
5-0
Adoption of the Rules of Procedure as amended.
Amendments included formatting changes, addition of a clerk position, and fine-tuning of 91A references.
5-0
Adoption of the revised Tax Collector job description.
Corrections were made to typos regarding tax deed notices and the spelling of 'Council'.
5-0
Acceptance of the 2025 Board of Selectmen meeting calendar and 2025 Town Holiday calendar as modified.
The March 10th meeting was moved to March 3rd to avoid being the night before the town election.
Unanimous

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Community concerns raised but dismissed or ignored
At the 8/26 Board of Selectmen meeting, officials discussed PFAS contamination at the fire station. The plan involves "capping" contaminated soil. Residents are asking: Is capping enough, or will changing federal standards... https://meetingwatch.org/nh/amherst/board-of-selectmen/2024-08-26/ #MeetingWatch #AmherstNH
317/280 chars
Fiscal responsibility and deadline pressure
Amherst faces a looming deadline: ARPA funds must be spent by year-end. The Board is looking at using these funds for PFAS remediation to avoid taxpayer impact, but the timeline for road contracts and payroll remains tight. #AmherstNH... https://meetingwatch.org/nh/amherst/board-of-selectmen/2024-08-26/ #MeetingWatch
318/280 chars
Infrastructure and staffing vulnerabilities
The Police Chief reported critical weaknesses in training, retention, and aging dispatch infrastructure at the 8/26 meeting. While cruisers were approved, the long-term stability of our communications and staffing remains a... https://meetingwatch.org/nh/amherst/board-of-selectmen/2024-08-26/ #MeetingWatch #AmherstNH
318/280 chars

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1
The 8/26 Amherst Board of Selectmen meeting tackled high-stakes issues: PFAS contamination, expiring federal funds, and public safety gaps. Here is what you need to know about how your town is managing these risks. 🧵 #MeetingWatch #AmherstNH
241/280
2
First: PFAS at the fire station. The proposed solution is "soil capping." While the Board says this addresses leaching, residents are rightfully concerned about long-term efficacy and whether future federal changes will make this a wasted expense.
247/280
3
Second: The ARPA clock is ticking. The town must spend remaining federal funds by year-end. The Board aims to use these for PFAS remediation to shield taxpayers, but the window for decisions on roads and payroll is closing fast.
228/280
4
Finally: Public safety updates. While the Board approved new police cruisers, the Chief highlighted serious gaps in dispatch infrastructure and staff retention. Addressing equipment is one thing; addressing the system is another.
229/280
5
Stay informed on how these decisions impact your safety and your wallet. #AmherstNH #Accountability https://meetingwatch.org/nh/amherst/board-of-selectmen/2024-08-26/
123/280

Facebook — long form

During the August 26th Board of Selectmen meeting, several high-priority issues were discussed that directly impact the long-term safety and finances of Amherst residents.

Of primary concern is the ongoing PFAS investigation at the fire station. The current plan discussed by the Board involves "capping" contaminated soil and potentially relocating the leach field. While officials argue this is a viable strategy, the community's concerns regarding the long-term effectiveness of capping—and whether shifting federal safety standards might render this solution obsolete—remain unresolved. This is a high-stakes environmental and financial issue for our town.

Additionally, the Board is racing against a deadline to spend remaining ARPA funds before they expire at the end of the year. The goal is to use these funds for PFAS remediation to minimize the direct impact on taxpayers, but the town must also balance this against needs for road construction and payroll. 

Finally, while the Board approved the purchase of two new police cruisers, the Police Chief’s update revealed deeper structural vulnerabilities, including aging dispatch infrastructure, training gaps, and staffing retention challenges. We will continue to monitor how the town addresses these critical public safety and environmental needs. https://meetingwatch.org/nh/amherst/board-of-selectmen/2024-08-26/ #MeetingWatch #AmherstNH

Action ⁠items

Who owes what, by when.
Engage a septic contractor for the fire station leach field relocation project.
Assigned: Town (via contact Dean)
Send forms to department heads regarding the budget meeting timeline.
Assigned: Town Administration · Due: End of this week or early next week
Continue through the state accreditation program process.
Assigned: Police Department
Provide updates on self-service/cell tower inquiries and potentially report on the fire station remediation/PFAS progress.
Assigned: Town Administrator (Dean) · Due: 2 weeks
Review recreation revolving fund to determine if a budget-neutral switch between Appropriated and O2 accounts is possible for staff positions.
Assigned: Bill · Due: 4 weeks
Add the Merrimack Valley no-through trucking ordinance review to a future agenda.
Assigned: Danielle/Staff
Present the Hawker and Peddler ordinance review to the full board.
Assigned: Police Chief · Due: Next meeting
Determine if the recreation budget switch is possible and budget neutral.
Assigned: a speaker / Craig · Due: 4 weeks
Schedule the tower truck plan discussion.
Assigned: a speaker · Due: 2 weeks from meeting
Revisit ARPA fund usage status.
Assigned: Board of Selectmen · Due: Mid-October
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